IkenaAI
For contractors

Run the whole job from one portal.

Lead in the door, scope drafted in 60 seconds, LiDAR scan into a working blueprint, GET-tax-correct invoice out the door, change orders that don't erode margin, time clock that crews actually use. The same software the Ikena crew runs internally on real Hawaii residential jobs every day. Your branding, your data, exportable any time.

Eight tools, one workflow

Lead → quote in minutes

AI Scope Generator

Paste lead notes. AI drafts a structured scope-of-work proposal — phasing, line items, exclusions, Hawaii-specific watch-outs. Edit and send.

iOS · LiDAR

ProBuildCalc

RoomPlan + Object Capture scan any room with your iPhone. Output: scaled blueprint PDF, pinned photo evidence, instant 60-second AI quote.

GET tax aware

Invoicing

Hawaii GET gross-up baked in (4.5% Oahu, 4.0% off-island). Per-line-item, per-phase. PDF generation + Document Center auto-filing on send.

Margin protection

Change Orders

Approved CO → "Add to draft invoice" with one click. Line item appended with GET gross-up. No more "scope creep that ate the margin."

Crew adoption

Time + Daily Logs

iOS clock-in/out lands in the portal time grid. Daily logs with photo attachments. Sub time-tracked to the right phase + project.

Sub mgmt

Subs & GET

Track sub line items separate from labor. Hawaii sub-deduction rules applied automatically on monthly returns.

Client-facing

Selections + Documents

Send the homeowner a tile selection link. Track approval. PDFs land in their portal docs section automatically — no email chasing.

Source of truth

Blueprint + 3D Editor

Scaled drawings the crew can pull on their phone. 3D walkthrough for the client. Both regenerate from the same scan source.

A typical small kitchen — start to invoice

1

Lead arrives

Form submission or referral note → enters the leads pipeline. Pipeline column status, priority tag, source tracking. AI summary generated automatically.

2

First site visit · 30 min

Walk the kitchen with ProBuildCalc on your iPhone. RoomPlan captures the geometry. Drop pinned photos at every "watch out for this" spot. Export blueprint.

3

Scope drafted · 60 seconds

AI Scope Generator pulls in the scan + photos + lead notes + Hawaii-specific watch-outs (lava zone, salt-air hardware, Act 125, archaeological monitoring). Spits a 5-phase scope.

4

Edit + send proposal · 15 min

Tighten language, set fixed-price vs T&M phases, set inclusions/exclusions. PDF + portal link goes to the client. Document Center logs it automatically.

5

Approval → project live

Client signs (DocuSeal, optional). Project flips to active. Crew gets the time-clock app. Sub PO's draft from the scope phases.

6

Mid-job change order · 5 min

Homeowner adds backsplash. Type the change in CO. Approved → one click adds line to next invoice with GET gross-up. Margin preserved.

7

Invoice + close · same day

End of phase. Pull time entries. Send invoice. PDF + Document Center auto-filing. Client sees it in their portal. Stripe payment optional.

What the AI scope generator actually returns

A live mockup — same layout, sample data for a kitchen remodel inside a Honolulu condo.

AI Scope Draft
Lead: Sample kitchen remodel · Honolulu condo
Generated in 47 seconds
Mid-rise condo, ~12 ft × 11 ft galley kitchen. Original 2003 finishes. Goal: full replacement of cabinetry, counters, appliances, and lighting. No layout move. Salt- air corrosion zone Tier 1 — coastal-grade hardware required.
Phase 1 · Demo + dry-out $3,800 · ~3 days
Removal of existing cabinetry, counters, sink, dishwasher. Cap plumbing + electrical. Patch + dry-out per HOA water-protection clause.
Phase 2 · Rough plumbing + electrical $6,200 · ~4 days
Reroute waste line for upgraded disposal unit. New dedicated 20A circuit for induction range. Salt-air rated junction boxes throughout.
Phase 3 · Cabinetry + countertop install $28,500 · ~6 days
Custom-frame cabinets in marine-grade plywood with 316-stainless hardware. Quartz countertop fabrication and install with backsplash to match.
Phase 4 · Appliance + finish $11,400 · ~3 days
Induction range, dishwasher, beverage center install. Under-cabinet LED. Touch-up paint. Final clean.
Phase 5 · Punch + walkthrough $1,800 · ~1 day
Adjustments, owner walkthrough, sign-off. Warranty package + manuals delivered.
Subtotal
$51,700
+ GET 4.712% (Oahu)
$54,135
Hawaii watch-outs flagged
Exclusions (recommend separate contracts or owner-direct)
Sample preview · the AI drafts a full proposal in ~60 seconds; you edit, approve, send.

Hawaii-specific, not retrofitted from a mainland template

GET tax handled correctly

4.5% Oahu (4.0% off-island) gross-up applied at the line-item level, not bolted on at the bottom. Sub deductions automated.

Salt-air hardware codes

Specs flag salt-rated hardware where the parcel sits in coastal corrosion zones. No more delivery surprises.

Act 125 cesspool awareness

The scope generator knows when a parcel needs cesspool conversion compliance per the 2050 deadline + tier rules.

Archaeological monitoring (when applicable)

Excavation triggers in known archaeologically sensitive zones get flagged into the scope with the SHPD pre-construction step.

Ma ka hana ka ʻike — in the doing, the knowledge. — Built from real Hawaii jobs, used on real Hawaii jobs

Every feature here got built because Ikena hit a real problem on a real project. The GET gross-up was built mid-build on a Kahala remodel. The Aloha-tier off-market signal scoring grew out of pre-bidding a $139k refinish. The change-order flow exists because a backsplash addition once ate $4k of margin we had to fight to recover. None of it is hypothetical.

14-day free trial · no card · sample data ready to explore.

You'll land in your own portal in 60 seconds, with one demo lead so the pipeline isn't empty. Everything else is your work, your branding, your data.

Start free trial → See all plans